Project Assurance

Software & ERP Project Assurance

Powerful software systems are the backbone of a successful enterprise. Whether you are procuring, upgrading or migrating an ERP system or another business-critical software solution, efficient project execution, software quality and effective risk management are decisive for long-term business success. As a vendor-neutral partner, we accompany your project on your side of the table, from contract design to acceptance.

We are your independent partner for steering software and ERP projects with the instruments of quality assurance, from the first contract draft to final acceptance.

Many digitization and ERP projects face delays, budget overruns and quality issues. In our experience, the causes are rarely found in the technology itself, but far more often in unclear contracts, optimistic effort estimates, missing quality gates and limited capacity on the client side to verify the implementation independently. We help mitigate these challenges throughout the entire project lifecycle, from initial planning, tendering, contracts and requirements management to implementation, acceptance and ongoing support.

With extensive practical experience and industry best practices, we support you in executing your project successfully while keeping risks visible and manageable. Our expertise is drawn from numerous project audits and assessments as well as from the operational stabilization of ongoing projects. We do not sell or implement ERP systems ourselves. Our role is to safeguard your project and your interests as the client.

Our Project Assurance Services

02 Implementation Steering & Quality Assurance

Project Planning & Client-Side Steering: We support your project organization in planning, time management, cost control, resource allocation and, in particular, the coordination and steering of your implementation partner based on defined quality criteria.

Continuous Risk & Progress Controlling: We track progress against a measurable baseline, so that deviations become visible early and remain manageable.

Quality Assurance & Test Management: We establish project-related quality assurance, structured test strategies and UAT readiness to validate functionality, reliability and compliance.

Acceptance, Documentation & Knowledge Transfer: We support acceptance management and ensure transparent documentation for future maintenance and upgrades.

03 Project Rescue

For projects under pressure: When a software or ERP project has stalled, or budget and timeline have moved significantly beyond plan, an independent, structured view from outside often helps more than additional pressure from within.

Project Audit as a defined starting point: A structured audit examines contracts and acceptance criteria, the state of requirements, project organization and decision paths, implementation and test quality, and data and migration status. The result is a prioritized action plan with quick wins and a realistic assessment of what the project still needs to go live.

Stabilization & Recovery: Where needed, we support the restructuring of project organization and escalation paths, the sharpening of acceptance criteria, the introduction of quality gates, and the client-side steering of the implementation partner until the project is back on stable ground.

04 Legacy System Migration

Current System Analysis & Migration Strategy: Analyzing the existing system landscape and developing a structured migration plan.

Data Migration & Integrity Assurance: Ensuring secure and complete data transfer while maintaining security, integrity and compliance.

System Integration & Customization: Overseeing system adaptation and seamless integration into your existing IT environment.

Post-Migration Support & Pilot Operation: Assisting in system stabilization and ensuring smooth business continuity.

01 Contract & Project Setup

Needs Analysis & Requirements Engineering: We define your specific business requirements as the foundation of a robust contract and a software solution that fits your organizational needs.

Independent Review of Effort Estimates & Proposals: We assess vendor proposals and effort estimates for plausibility and completeness before you commit.

RFP & Contract Preparation: We develop precise procurement documents with verifiable acceptance criteria, quality gates and a clear milestone logic, ensuring comparable vendor proposals and high-quality offers.

System & Vendor Selection Support: We support the evaluation process to choose the most suitable system and implementation partner based on functional and quality criteria.

Benefits

Successful Digital Transformation: A structured software strategy and well-prepared vendor selection as the basis for a system that fits your organization.

Cost Efficiency & Time Savings: Robust contracts, realistic estimates and early risk visibility reduce costly corrections later in the project.

High System Reliability & Quality: Continuous quality assurance and structured testing for a robust and sustainable system.

Risk Minimization: Early identification and mitigation of project risks to support smooth execution.

A Clear Path Back on Track: For projects under pressure, an independent audit provides a factual basis and a prioritized plan instead of assumptions.

User Satisfaction & Adoption: Enhanced employee acceptance through quality-focused implementation and change support.

Vendor-Neutral Expertise: Independent advice without partner agreements, reselling arrangements or bias towards specific providers.

End-to-End Project Support: Comprehensive services from procurement and contract design to acceptance and long-term operation.